Bob DorseyWe started Ultimus to deliver high-level, professional expertise and top-notch service, and to create meaningful partnerships with our investment adviser clients, helping them be more successful. Today, we are just as committed to those goals. Therefore, we invest time and resources in our people, processes, and technologies to make sure our clients stay ahead of the curve.

We continually look for ways to expand our knowledge, depth of expertise, and diversity by bringing on proven industry veterans, as well as recent college graduates. In addition, we invest in training for our people and technology upgrades for our clients. This allows us to deliver new solutions and insights to help our clients meet their challenges and help them grow. As a member of the award winning team at Ultimus, you can contribute to the success of our clients by helping us achieve our mission ‘To Become the most Trusted Business Partner…’

We welcome the opportunity and look forward to discussing employment opportunities with you.

~ Bob Dorsey
Vice Chairman, Ultimus Fund Solutions

  • Why work at Ultimus?

    You are not a number at Ultimus. We hire top quality people, who are committed to success.

    • We pay competitive starting salaries and offer a total compensation package designed to attract, motivate, and retain the most qualified people.
    • We work in an open, collaborative environment.
    • We give back to the community, focusing on causes in which our employees are personally invested.
    • We work together, PLUS, we take time to have fun together too.
    • We offer competitive benefit plan options including medical, dental, vision, disability insurance, generous time off programs and so much more.
    • We provide professional development and growth opportunities.
    • We host a semi-annual client summit and encourage employees to participate.
    • Our teams of professionals are knowledgeable about the industry and excited to share their experience.
  • What We Do

    As part of the Ultimus team, you will be a member of a growing, entrepreneurial firm dedicated to working together toward common goals. Our objective always remains the same, to provide superior service for our clients. Our commitment to providing a high level of service is why Ultimus received the highest overall average scores of mutual fund service providers in 2015, 2016 and 2017 by Global Custodian. Below are several functional areas within the company and some descriptions of services provided by employees in that area.

    Fund Accounting
    • Perform the entire daily accounting cycle for 6-8 mutual funds
    • Prepare daily financial statements for mutual funds
    • Prepare periodic management reporting such as daily and monthly advisor reports and fund budgets
    • Reconcile fund ledgers to various custodians on a daily basis
    • Create, maintain and analyze budgets for mutual fund clients

    Fund Administration
    • Serve as a legal resource for mutual fund clients (including the board of trustees) and their investment advisors and service providers
    • Organize and facilitate Board of Trustees meetings
    • Interact with the Securities and Exchange Commission (SEC) on regulatory matters
    • Prepare, review, and file various state and SEC filings on behalf of mutual fund clients
    • Prepare, negotiate, and review various contracts on behalf of mutual fund clients
    • Serve as internal corporate counsel to Ultimus Fund Solutions and its subsidiaries

    Financial Administration
    • Prepare quarterly portfolios that are filed with the Securities and Exchange Commission (SEC)
    • Prepare and maintain board reports for mutual fund clients
    • Calculate mutual fund performance

    Transfer Agency
    • Open new accounts and facilitate shareholder trades into various mutual funds
    • Research and provide appropriate responses to shareholder inquiries regarding cost basis, IRA rollovers and conversions, fund objectives and performance, and purchase and redemption of shares.
    • Deliver shareholder confirmations, statements and reports
    • Collaborate with broker-dealer back offices and financial intermediaries on account discrepancies, transfers of assets, commissions, representative changes and FundSERV (NSCC) trading.

    • Counsel clients in best practices regarding numerous distribution-related topics ranging from fee structuring to channel rationalization.
    • Build and nurture relationships with key intermediaries that offer our clients the best opportunities for asset growth.
    • Continually explore and evaluate outside service providers whose solutions enhance clients’ effectiveness in increasing awareness and sales of their strategies.

    • Assist funds in development of procedures for compliance with federal and state regulations
    • Assist the advisor in monitoring for compliance with the fund’s investment limitations and restrictions
    • Supervise and coordinate materials, communications and other matters in connection with compliance examinations of the fund by the SEC

    Middle Office
    • Maintain a daily investment book of record to provide start of day holdings, cash and other enriched investment data to the investment advisor’s front office
    • Perform comprehensive daily operations such as trade processing, daily record keeping, reconciliation, daily performance, and GIPS composite monitoring
    • Provide comprehensive investor services including web-portal, client statements, and invoices

  • Current Openings

  • Benefits

    We strive to continually improve our associates' quality of work which means investing in new technology, offering ongoing training and by providing recognition and motivation to encourage continued success.

    • Competitive salaries
    • Four weeks of paid time off
    • Nine paid holidays
    • 401(k) Plan, with company match and Roth option
    • Medical, Dental, and Vision Insurance with affordable employee premiums
    • Short- & Long-Term Disability Insurance
    • Life/AD&D Insurance
    • Business Travel Accident Insurance
    • Pre-Tax Mass Transit/ Parking Plans
    • Employee Assistance Program
    • 529 College Savings Plan
  • Community Involvement

    Our community commitment runs deep. It is our honor and privilege to support and actively participate in local community events throughout the year. Each year we also have the opportunity to donate our time to promote education and training in the industry at the following events: Lasallian Scholars Institute, Cincinnati Investment Symposium, and Greater Cincinnati Mutual Fund Association.

    • Sophie’s Angel Run Each year Ultimus team members lace up their sneakers and take part in this 5k Run/Walk to raise money and awareness for Pediatric Brain Tumor Research as well as educational scholarships for a local elementary school. Held in September each year, Ultimus has sponsored and participated in this event since 2007.
    • One Way Farm Children’s Home During the holiday season, our professionals donate gift cards for use throughout the year to this non-profit organization dedicated to caring for abused, abandoned, neglected or troubled children.
    • James F. Schoenlaub Memorial Golf Outing We are proud to be an event partner for this annual event that raises money for a local high school scholarship fund. In addition, many team members enjoy taking the opportunity to hit the links for a fun filled day.
    • Back to School Fair Donation Drive Ultimus team members participated in a drive benefiting the Back to School Fair in Gahanna, Ohio. The drive provides school supplies and basic clothing essentials to students. Ultimus provided a generous donation, supplied volunteers and helped over 100 kids get ready for the new school year.
    • Shared Harvest Foodbank Ultimus team members collectively donated nonperishable goods to this valuable organization, whose mission is to efficiently distribute food to people living in poverty and to raise awareness of the impact of poverty.
    • Holiday Wish Program - Ultimus paired with Franklin County Children Services in Columbus, Ohio, by participating in the annual Holiday Wish Program to make the holiday season a little brighter. Together we were able to provide gifts for numerous children within the community.
  • Good Times

    Life at Ultimus - more than just work! We not only work together, we make time to have fun together. From office ping pong and chili cook offs to volleyball and softball teams to holiday events, we're always finding ways to enjoy ourselves and make memories.

    Good Times at Ultimus

  • Employee Testimonials

    The Ultimus Difference - hear first hand why our employees love working for our company.

    • My supervisor has given me the chance to learn new tasks and work on projects that will help me to grow in my position and learn in other areas within the group. He always makes sure that I understand what I'm doing and why I'm doing it. Beth P.
    • At Ultimus team is more than a 4 letter word. It's a lifestyle. I've never worked for a company where the open door policy is a 'true' open door policy. Anonymous
    • The orientation process has by far been the best experience when compared to other companies I have worked for over the last 9 years. The process was very personal and I was able to get together with each department head for a meet and greet. Jordan M.
    • Ultimus has a genuine interest in seeing each employee succeed, not only at the corporate level, but also at the individual level. I've been amazed at the willingness of everyone to take the extra time out of their daily responsibilities to help another employee in need. Misty K.
    • What I love most about Ultimus is the camaraderie. I love that the CEO and managers of Ultimus know who I am and treat me as an equal. Jordyn K.